Archive for the ‘PowerPoint Instructions’ Category

Rules for Powerpoint Construction

September 18, 2013

Rules for Powerpoint Construction


PowerPoint Instructions

September 14, 2013

<a href="” title=”PowerPoint Rubric Instructions “>PowerPoint Rubric Instructions

How to do a Powerpoint..Instructions

September 5, 2013







PowerPoint is a complete presentation graphics package. It gives you everything you need to produce a professional-looking presentation using text handling, outlining, drawing, graphing, clip art, pictures, etc. It also offers rich support for a speaker and aids to help create truly effective presentations. PowerPoint makes you, the presenter, an independent producer of your own high-quality presentations.


Don’t worry about consistency in design and color. PowerPoint will help you design a quality presentation by applying one of the PowerPoint templates to your presentation. And choose from among the thousands of color schemes available. Whether you’re making black-and-white overheads or putting together an electronic slide show, PowerPoint will help you be successful and professional.


Here’s what you can make with PowerPoint:

ˆ  Presentations

ˆ  Slides

ˆ  Handouts

ˆ  Speaker’s Notes

ˆ  Outlines


1. Getting Started


The heart of your work in PowerPoint involves creating presentations. To create presentations, you write and design slides. Here you’ll find out about making new presentations and saving the work you do. You’ll learn about Auto Layouts and the placeholders that make it easy to add text, objects, and graphics. For overall presentation design, you’ll learn how to use the professionally designed PowerPoint templates.


In this task you will learn how to open the Power Point program and begin a blank presentation. You will also become familiar with the toolbars, status bars and basic functions of PowerPoint.


1-2.  After launching PowerPoint, the following PowerPoint dialog box appears which presents options to create a new presentation or to open an existing presentation. Two of the options use Wizards.  A wizard walks you through the presentation development process. This activity will not cover the use of Wizards.  Select the blank presentation option from the dialog box and click on OK.




1-3.  The blank presentation option allows you to build your own unique presentation from blank slides that contain default formats and layouts.   The New Slide dialog box appears when you choose a blank presentation.  The New Slide dialog box contains a set of 21 different Auto Layout formats that arrange various types of objects on slides.  Objects include such things as titles, charts, graphics, or bulleted lists that you might want to place on a slide.   Each layout is identified in the box at the lower right corner of the New Slide layout window as shown by the red oval in the figure below. The Title Slide is the default setting for the first slide in every presentation. Try clicking on some of the other slides and notice their description.




1-4.  Make sure the Title Slide is selected from the list of slides. Click on OK.  The parts of the PowerPoint window are labeled and described below.


  • The Title Bar contains the generic title Presentation.  Later, when you choose Save As_ and give the presentation a name it will appear in this bar.


  • The Standard Toolbar contains icons for some of the most common tasks.


  • Placeholders contain formatting characteristics for items to be added which saves time in creating your presentations.


  • The Drawing Toolbar, contains some of the most common tools used to add drawings to slides.


  • View buttons, located at the bottom of the Presentation window, let you use the various formats for viewing presentations.


  • The Status Bar, displays information about the number of slides in the show, the Design Template in use, and contains buttons for easy access menu commands.


PowerPoint displays a slide containing placeholders which identify the placement and location of the objects on the slide. Each placeholder contains directions to help you complete the slide.  If you start typing without selecting the text placeholder, PowerPoint automatically places the text in the first text placeholder.  Type the name of your High School in the first place holder.  Highlight the words and choose Font from the Format menu.  Set the Font, size, and color (don’t use yellow) to your choice.  Enter the words Technology Education (press enter) by (press enter) Your Name in the second placeholder.  Format the font, size, and color to your choice.


Click once on the Name of your High School.  The place marker should re-appear showing that it is selected.  Choose Color and Lines… from the Format menu.  Click Fill and click other color – then select a light yellow.  Click Line and select a line style and select red for the line color.  Set the fill and line of the second place marker to your choice.  You may need to resize the place marker by dragging one of the sizing boxes.





1-7.  You now have created a PowerPoint presentation (even though there is only one slide).  You will learn to add slides in a later task.  To play the slide click the Slide Show button in the View Buttons.  To return to the Slide View press the ESC key on the keyboard.





1-8.  You have now created and played your PowerPoint Presentation  You should save your work as “Presentation” in your student folder as soon as you have done something important or worth saving!


2. Adding Slides


In this task, you will learn to add slides to your presentation, and practice your skills at creating attractive PowerPoint slides.


2-1.  Start PowerPoint and open the file you created in the last task – if it is not already open.

2-2.  There are three ways to add a new slide to the presentation,

1. Click the New Slide button on the Status Bar

2. Click the Insert New Slide icon in the Standard Toolbar.

  1. Choose New Slide from the Insert menu.







         The Auto Layout dialog box appears for you to select a layout for the new slide.  Select the Text & Clipart style.




2-3.  Click in the title placeholder to make it active.  Type the words My Favorite Modules.  Set the Font, size, and color.  Set a linestyle and/or fill of your choice. Refer to Task 1 if necessary.


2-4.  Click in the placeholder for the bulleted list.  Type in the names of some of your favorite modules.  Press enter after each – a new bulletted item appears.  Set the Font, size and color to your choice.  Set a linestyle and/or fill of your choice.  Your slide should appear similar to the following example.


2-5.  To play the presentation from it’s beginning, follow these steps:



  • Click the previous slide button to put the slide view on slide 1. 
  • Now click Slide Show button to play your presentation from it’s beginning. 
  • Press Enter to advance to the next slide.
  • Press ESC to return to the slide view.


Insert another new slide.  This time choose Bulleted List as the style.  Type the words How will the Technology Class help me in the Future? in the title box.  In the list box make up your own items.  Edit the Font, size and color of the text and the fill and linestyles of the placeholders to suite your taste.



2-7.  Click the previous slide button to place the slide view on slide 1 and play your presentation to check how it looks.


2-8.  If you have not already saved your presentation each step of the way, now would be a good time to save it.  Since it already has been named you simply need to choose Save from the File menu. 


3. Adding Graphics


         The Clip Art Gallery that comes with Microsoft software contains many pictures covering a broad range of topics. You have often heard, “A picture is worth a thousand words.” That certainly holds true when you are creating presentations.  There are three ways to insert picture/clip-art files. Each way has advantages and disadvantages depending on the situation.


3-1.  Select slide 2 by clicking the previous/next slide buttons.  This is the slide that should have the bulleted list & clipart placeholder.  Double click the clipart placeholder


         (If you didn’t have a clipart placeholder you could click on the Insert Clip Art button on the Standard toolbar or choose Clip Art from the Insert menu.)



         The Microsoft Clip Art Gallery dialog box displays categories and the pictures in the selected category.  Choose a picture of your choice. 



3-2 .  PowerPoint displays the picture on the slide with eight handles surrounding it.  A picture is selected when you see the handles. To select a picture that does not have handles displayed, click it.


3-3 .  You can change the size of a selected picture on a slide proportionally, or you can stretch the graphic vertically or horizontally.

                  ˆ  To resize a selected picture proportionally in two directions at once, keeping it in proportion, drag a corner handle toward the center of the picture to make it smaller or away from the center to make it larger.

                  ˆ  To stretch a selected picture by distorting it horizontally or vertically, drag a middle handle.


3-4. You should now save your presentation. Save your work frequently!

4. Applying a Template


In this task you will learn to apply a template to your presentation.  In this case, you will apply a template to the presentation that has already been created.  Most people find it easier to apply the template when you first start creating the presentation and build the slides on the templates.  Later in this activity, when you create your own presentation, you may choose to try this method.


4-1.  Start the PowerPoint application and open your PowerPoint presentation if it is not already on the screen.

4-2.  Choose Apply Design from the Format menu.

4-3.  In the Presentation Designs dialog box, be sure the directory containing the templates is showing.  It should be: C:\MSoffice\powerpnt\template\presentation designs

         Click once to highlight the name of the first template and look at the preview of it in the bottom right corner.  Use the arrow keys on the keyboard to scroll through all the names and look at the their preview.  Highlight the name Dads Tie and click Apply.


4-4.  Notice the background that has been applied to your slides.  Your objects may need to be resized and moved to fit correctly on this template.  Click on the object to select it, then click on the grey line of the placeholder to put it in the selected mode where the black handles (sizing boxes) appear.  Resize by dragging one of the handles.  To move the object, place the tip of the arrow on the grey line of the placeholder, hold down the mouse button and drag. 



4-5.  Click the Next Slide button and modify slide two by resizing and/or moving the objects until they fit correctly.


Click the Next Slide button and modify slide three by resizing and/or moving the objects until they fit correctly.



 4-7.  Click the Next Slide button and modify slide four by deleting the graphic and placing the words The End.

                  †  Click on the graphic and press the delete on the keyboard.

                  †  Choose Slide Layout from the Format menu and choose the Title Only layout – then click Apply.

                  †  Move the placeholder to the center of the slide, insert the words to at least 72 point and format to the color and font of your choice.


















4.8.  Save your file.


5. Using the Slide Sorter


In this task you will learn how to use the Slide Sorter, and look at the Outline View and Speakers Notes.


5-1.  Click the Slide Sorter button on the bottom of the screen.



5-2.  In the Slide sorter view all the slides are shown in their order.  Swap places with slide 2 and 3:

         †  Place the cursor on slide three.


         †  Hold down the mouse button.


         †  Drag the slide to the spot between 1 and 2.


         †  Release the button.


















5-3.  Click the Slide View button to return to the Slide View. Make Slide 1 the active slide and play the presentation as you did in step  3-5.


5-4.  Click the Outline View Button.  The outline of the information on your slides should appear.


5-5.  Choose Print from the File menu..  Set the Print What option on Outline View.  Click OK.  Write your name date and Period on this paper to turn in for your grade.




5-6.  Click the Notes Pages view.  These are pages you could print out for your audience to take notes on.  Click the Slide View button to return to the slide view. 

5-7.  You have now explored all the basics of using PowerPoint and made a simple presentation.  The next Task will give you specifications for a presentation you are to design and create.




6. Apply What You Have Learned


In this task you have the challenge of designing and creating a presentation.  In doing this you will apply the skills you have learned in the previous activities.  The most important part of this process is careful planning and design of the subject matter for your presentation.  A good way to do this is write out an outline similar to the one you printed in the last task and then develop the slides to match the outline.  Read all the steps below before beginning.



6-1.  Decide on a topic for your presentation.  Once the presentation is made you must give your presentation to the class and explain and discuss the items on your slides.  Your presentation must be of a positive nature, nothing negative can be included.  It may be of a humorous nature.  Nothing can be included that does not adhere to school rules.  Possible topics for your presentation are:


ˆ  Anything related to one of your classes.

ˆ  Something about a club/ organization/ or sport you are in.

ˆ  How to play a sport or game including the rules & strategies.

ˆ  Why your senior class is the best ever.

ˆ  A place you have visited.

ˆ  Your dream career.

ˆ  Colleges and schools to attend after high school.

ˆ  A typical day in your life.

ˆ  Your  most memorable experience.

ˆ  Why  you should belong to a partticular political affiliation.

ˆ  What you could do if you won the lottery.

ˆ  How to perform a procedure such as:

                                                                        bake a cake, put on your make-up, change your oil, saddle and ride a horse, give a cat a bath, etc…


6-2.  You must have at least 10 slides in your presentation.


6-3.  You must have the outline approved by the teacher.


6-4.  You must use clipart on some of your slides.  You can bring in a picture to scan and place as a graphic.  If you completed the Computer Aided Publishing module and know how, you can take a picture with the digital camera or do a video capture with the video camera – but no more that 2 of these because it is very time consuming.


6-5.  Print the outline of the completed presentation to turn in.



7. What Do You Know?




A  Take out a piece of paper and title it “Word Introduction Quiz.”

B. Number your paper 1-20 and place the answers for each question.

C. Turn it in to the teacher.




1.   T/F      Click the New Slide button to create a New Slide immediately following the current slide.


2.   T/F      PowerPoint is a presentation graphics package.


3.   The Autolayout feature of PowerPoint provides ________ on the slides to aid in inserting information.

                    a. placeholders                        c. selection handles

                    b. insertion points                   d. guidelines


4.     T/F      The blank presentation option allows you to build your own presentation from blank slides that contain default formats and layouts.


5.     The New Slide dialog box contains how many different Auto Layout formats:

                    a. 26                            c. 21

                    b. 12                            d. 24


6.     The Drawing Toolbar contains the following:

                    a. 12 Slides with different formats

                    b. most of the common tools used to add drawings to slides

                    c. page numbers on each slide

                    d. help menu


7.    T/F       The Status Bar contains buttons that make performing the most common tasks efficient.


8.     One of the first steps to save a document is to choose:

                    a. Select All from the Edit menu

                    b. Select Slide Setup from the File menu

                    c. Select Save As from the File menu

                    d. Select Alignment from the Format menu


9.     What type of clipart can be placed on a slide?

                    a.  Anything from the Microsoft Clipart Gallery

                    b.  Anything with an extension of .TIF, .BMP, .PCX, .JPG

                    c.  Anything from Corel Draw

                    d.  All the above.


10.   T/F      Templates are used to provide colorful backgrounds for PowerPoint presentations.


11.   What two elements of every object can be established with the Format menu?

                    a.  color and location              c.  fill and linestyle

                    b.  size and linestyle               d.  location and fill


12.   How many ways did you learn in the activity to place a graphic on a slide:

                    a. 4                              c. 3

                    b. 6                              d. 5


13.  How many ways are there to add a new slide?

                    a. 4                              c. 3

                    b. 6                              d. 5


14.  T/F       Text must be typed before the font, color and size can be set.




15.  Where does a PowerPoint presentation begin when you play it?

                    a.  At its beginning

                    b.  on the slide set to “begin” in the dialog box

                    c.  on the current slide of the slide view

                    d.  where the play dialog box is set to begin from


16.  To move a placeholder, you must place the tip of the arrowhead on the:

                    a.  sizing handle

                    b.  grey line of the placeholder

                    c.  outside the placeholder

                    d.  object in the placeholder



17.  How can you get an idea which template to use?

                    a.  look in the index

                    b.  the Help menu shows all the samples

                    c.  the Template menu leads to a preview application.

                    d.  the Presentation Template dialog box shows a preview


18.  T/F       The Presentation Template must be chosen befor you begin designing your slides.


19.  How do you change the order of slides in a presentation?

                    a.  Delete one and make a new on in the right place.

                    b.  Choose change from the order menu.

                    c.  Drag one slide to a new location in the slide sorter view.

                    d.  Use cut and paste in the Slide View.


20.  What option in the print dialog box must be set in order to print the presentation outline?

                    a.  Output                                c.  Print What?

                    b.  Print View                          d.  Slide Range



PowerPoint Self Checking Rubric

September 5, 2013


 Did Not


 Fell Short of








 x 5

Title Page Slide



1 Point

2 Points

3 Points

Plain Title Page

4 Points

Graphic and Pictures



Presented by



1 Point

2 Points

3 Points

4 Points






1 Point

2 Points

3 Points

4 Points


 Career and Occupation 


1 Point

2 Points

3 Points

4 Points


3) Activity Slides.



1 Point

2 Points

3 Points

4 Points


Conclusion and Ending   Slides




1 Point

2 Points

3 Points

4 Points


 A= 90-100

B= 80-89

C= 70-79



Final Score ______________________     PowerPoint Grade________

PowerPoint Grading

September 5, 2013

This criteria will be used to grade your PowerPoint





Accuracy of work




The PowerPoint was  clear  to the point and I enjoyed this presentation  

            8 points

 A presentation  was presented but left me with a few   unanswered questions           

6-7 points

The presentation fell short of the rubric expectations

 0-5 points


Followed Directions

All of the criteria was fulfilled..

8 points

Some  of the criteria was fulfilled.   Most of, but not all of the directions were fulfilled 

6-7 points

Directions were clearly not followed. 0-5 points

Project  work and  understanding


Work is organized neatly and presented to the audience in a clear   manner. The students understands the project thoroughly

8 points


Most of the students work is organized Student understands most of   the project but still has some problems

    6-7 points


Student  work is unorganized   and /or not attempted and

difficult to interpret

does not  fully understand the   project


Critical Thinking

Clearly shows a deeper understanding of the project  and /or topic

8 points

Deep understanding of the    project and/or  topic is evident

6-7 points

Shows no evidence of understanding the project  and/or topic

0-5 points

Grading Scale













Barely meets standards



Below standards/unsatisfactory work



Total Number of Points


Letter Grade